QuickBooks for Accounting. Commander for the Dealership.
If you use QuickBooks (Online or Desktop) for your accounting, that’s great. But if you are also trying to manage parts inventory, invoicing, and repair orders in QuickBooks, you are probably facing a daily struggle. QuickBooks is great for financial management, but it simply wasn’t designed for the needs of a V-Twin dealership.
Commander gives you the industry-specific tools you need to manage your Parts, Service, and Sales operations—while allowing you or your bookkeeper to continue using QuickBooks for your financial accounting. Whether you use QuickBooks Online or QuickBooks desktop, Commander has an interface that will work for you.
The Best of Both Worlds
Keep QuickBooks for the financial side of your business, including:
- Accounts Receivable
- Accounts Payable
- General Ledger
- Payroll
- Financial reporting
- Banking
Then let Commander handle the dealership-specific functions that QuickBooks wasn’t designed to manage.
Commander provides features such as:
- Parts price updating
- EPC catalog integration
- Electronic purchase orders to vendors
- Warehouse and bin locators
- Parts inventory management
- Repair orders and service invoicing
- Sales invoicing
- Customer and vehicle information
Automatic QuickBooks Posting
Commander’s QuickBooks Interface electronically transfers your Commander transactions into QuickBooks, eliminating the need for duplicate data entry.
There is no need to manually post invoices, repair orders, or sales invoices. Commander sends the transactions to QuickBooks electronically, including payments.
That means your dealership staff can focus on running the business instead of entering the same information twice.
One System for Your Dealership. One System for Your Accounting.
Commander runs your dealership. QuickBooks manages your finances.
Together, Commander and QuickBooks give V-Twin dealers the specialized dealership management tools they need while preserving the financial management capabilities they already rely on.
There is no upfront cost for Commander. You simply pay one low monthly fee, and we will get you started. We can even convert your data from other systems at zero cost. (Customers, Inventory, Vendors).
Commander is easy to use and very affordable.
If I use Commander, do I still need QuickBooks?
This is probably the most common question that dealers ask us. If you have a bookkeeper who comes in once a month to reconcile your books, you can operate your shop 100% on Commander and provide the bookkeeper or your accountant with monthly reports from Commander. (Income by GL Account, COGS, and even Sales Tax) On the other hand, if you want information daily in QuickBooks, we have an interface that provides the solution.
Solving the QuickBooks Problems
QuickBooks Limitations- Solved by Commander!
- QuickBooks Online (QBO) has a 1,000-row limit per spreadsheet file when importing items to Products and Services.
- QuickBooks Desktop is limited to 14,500 inventory items (Pro and Premier)
- In QuickBooks, you have to make manual price changes one item at a time.
- Prices can change daily, so manual price changing isn’t practical
- QuickBooks doesn’t integrate with Electronic Parts Catalogs like HLSM
- QuickBooks has no Flat Rate Labor guides integrated with POS and RO Billing
- QuickBooks cannot upload Purchase Orders directly to vendor websites
- QuickBooks doesn’t have Warehouse parts locators like Commander
- QuickBooks does not remove items from inventory until the final sale.
- QuickBooks does not track obsolete items.
- QuickBooks does not come with a Harley XREF (Cross Reference)
Conclusion: Use Commander Inventory with QuickBooks Accounting
- Commander overcomes ALL these limitations in QuickBooks !!
- Plus, Commander offers much more in the way of CUSTOM features !
Commander manages inventory, POS & Repair Order Billing better than QuickBooks. QuickBooks is a great accounting system—but Commander is built specifically for running a V-Twin dealership.
Instead of forcing QuickBooks to handle parts inventory, purchasing, POS, and repair orders, let Commander handle the dealership operations while QuickBooks continues to handle your accounting.
Commander Plugs the Holes in QuickBooks
Unlimited Part Numbers
Commander has no limit on the number of part numbers you can maintain. Store parts and current pricing for all of your vendors, and parts prices update automatically.
No More Manually Adding Special-Order Parts
When you special-order a part, you don’t have to stop and manually create a new inventory item. Commander already has the vendor’s part information and pricing available.
Automatic Parts Price Updates
When vendor prices change, Commander can update your pricing through web downloads. No more spending hours manually changing prices one item at a time.
Automatic Vendor Special Pricing
If you’re a Drag Specialties dealer, Commander can update Dealer Picks, Daily Specials, Weekly Specials, and Monthly Specials, helping you keep your pricing current.
Complete Price Book Updates
Vendor price books can be updated regularly—with some catalogs updated every day.
Parts Catalog Integration
Commander integrates with parts catalogs and provides a convenient “Tag & Drop” feature to quickly add parts to your transaction.
Integrated Flat Rate Labor Guide
Commander’s exclusive Flat Rate Labor Guide integration works directly with POS and Repair Order billing, helping you accurately price labor without guessing.
Electronic Vendor Ordering
Commander can electronically upload orders to participating vendor websites, reducing data entry and making the ordering process faster.
Warehouse Parts Locator
Need to know whether a vendor has a part in stock? Commander’s warehouse locator can show parts availability at your vendor, helping you locate parts before placing the order.
Keep QuickBooks. Add Commander.
You don’t have to give up QuickBooks to get better dealership management.
Commander fills the gaps that QuickBooks wasn’t designed to handle—and gives V-Twin dealers the specialized tools they need to run their dealership more efficiently.
Ready to Stop Fighting QuickBooks?
If you’re already using QuickBooks, today is the day to add Commander.
Call us and see how Commander can transform the way you manage your dealership.